Accounting and invoicing for cleaning companies
Sites cleaned every week, deep cleans on call, caretaker services by the hour: in building cleaning a lot repeats, and every site needs its own invoice. Saldiqo creates them on a fixed date and shows which site pays off.
What comes up for cleaning companies
Recurring jobs
Offices, practices, stairwells and nurseries are cleaned on a fixed rhythm. The monthly invoice is almost the same every time.
Several sites, one business
Every site has its own prices, hours and contacts. Without allocation you do not know whether a job pays for itself.
Special services on call
Deep cleaning, window cleaning and winter service come on top and need a quote or an invoice by effort.
Payment terms with business customers
Property managers and companies pay on terms. If you do not follow up, you wait a long time.
How Saldiqo helps
- Site cleaning as a recurring invoiceThe monthly invoice is created on a fixed date, with the lines from your contract.
- Time per siteYou record hours with start and stop and bill by effort where the contract requires it.
- Cost centre per clientAssign income and expenses to a site and see in the report what it brings in.
- Quote for special servicesYou issue deep or window cleaning as a quote, and after delivery it becomes the invoice.
- Reminders with deadlinesAfter the bank statement you see who is still open and send payment reminders with one click.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Maintenance cleaning of office, October
- Deep clean by measured area
- Window cleaning, inside and outside
- Caretaker service, hours
- Cleaning supplies as per receipt
- Winter service, flat fee for November
Tax and invoicing in Ireland
What applies to invoices in Ireland, in short. As of October 2026.
- VAT
- Standard rate 23 %, reduced rates 13.5 % and 9 %, 4.8 % for livestock, and 0 %. Since 1 July 2026 a 9 % rate applies to restaurants, catering, hot takeaway food and hairdressing, excluding alcohol and soft drinks.
- VAT registration
- Registration is required above €42,500 a year for services and above €85,000 for goods, if at least 90 % of turnover comes from goods. Saldiqo leaves VAT off your invoices while you are below the threshold and shows how much room is left.
- What goes on an invoice
- Registered businesses show their VAT number. Sole traders and partnerships providing services show their tax reference number, or their full name and address, on invoices and receipts of €7 or more (section 885 TCA). Companies show their name, CRO number and registered office, and directors’ details on letters, order forms and the website.
- Invoice timing
- Issue a VAT invoice within 15 days after the end of the month in which the supply took place.
- E-invoicing
- From 1 November 2028 every business must be able to receive e-invoices. Issuing is phased in: first for suppliers to large corporates, from November 2029 for businesses trading B2B within the EU, and from 1 July 2030 under the EU VAT in the Digital Age rules. A PDF does not count as an e-invoice, and the technical specifications are not yet published.
- VAT returns
- VAT3 returns are filed every two months through ROS, by the 19th of the following month, or the 23rd when you file online through ROS. Saldiqo does not file returns, your accountant or ROS does.
- Record keeping
- Keep records for 6 years, longer while a review is open.
- Late payment
- Interest on late business payments is the ECB main refinancing rate (2.40 % in the second half of 2026) plus 8 points, so 10.40 %, plus fixed compensation of €40, €70 or €100 depending on the amount owed.
- Getting paid
- IBAN and BIC are on every invoice, plus a SEPA QR code (EPC) for banking apps that can read it.
Frequently asked questions
Can I create monthly invoices automatically?
Yes. A recurring invoice creates them on a fixed date. If the contract changes, you adjust the series with a click.
How do I see whether a site pays off?
With cost centres. You assign income and expenses to the site and see the report per cost centre.
Can I bill by the hour?
Yes. You record time and create the invoice line from it.
Do cleaning companies in Ireland have to charge VAT?
Once they are registered, yes. Registration is required from the sale that takes turnover over €42,500 a year for services or €85,000 for goods, where at least 90 % of turnover comes from goods. Below those limits Saldiqo leaves VAT off your invoices.
Do cleaning companies in Ireland need e-invoicing?
Not yet. From 1 November 2028 every business must be able to receive e-invoices. The duty to issue them phases in from the same date for suppliers to large corporates and later for more businesses. PDF invoices do not count as e-invoices.
How long should cleaning companies keep invoices?
Keep records for 6 years, longer while a review is open. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.