Accounting and invoicing for florists
Weddings, funeral flowers, weekly deliveries for hotels and practices: beside the counter a flower shop writes many invoices to businesses and private customers. Saldiqo writes them, matches the payments and collects your wholesale receipts.
What comes up for florists
Two businesses under one roof
At the counter most people pay in cash or by card, and your till books that. Beside it you write invoices: for weddings and funerals, for decoration at companies and for weekly deliveries to hotels, practices and law firms. That second side is what runs in Saldiqo.
Jobs with a deposit
A bridal bouquet and table decoration are ordered weeks ahead. You need a quote, a deposit and, at the end, a final invoice that deducts the deposit again.
Many small purchase receipts
Wholesale market, nursery, vases, ribbons, floral foam: the receipts pile up in your jacket pocket. If you do not capture them regularly, you hunt for them at the end of the quarter.
A season with peaks
Mother’s Day, Valentine’s Day and All Saints bring a large share of the yearly turnover within days. In those weeks neither invoicing nor payment follow-up should pile up.
How Saldiqo helps
- From quote to final invoiceA quote turns into a deposit invoice with one click. The final invoice deducts the deposit automatically.
- Weekly delivery as a recurring invoiceThe flowers for the hotel arrive every week? A recurring invoice creates the invoice on a fixed date.
- Delivery note and invoice from one jobBusiness customers get a delivery note with the delivery, and the invoice is created from the same job.
- Receipts from the wholesale marketPhotograph the receipt with your phone and capture it as an expense, still in the car park.
- Tick off paymentsUpload your bank statement. Saldiqo matches payments to invoices, you see who is still open and send a reminder with one click.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Bridal bouquet as agreed, flat rate
- Table decoration for twelve tables
- Funeral wreath with ribbon and lettering
- Weekly flowers for reception, four weeks
- Delivery and set-up at the venue
- Hired vases, returned after the event
Tax and invoicing in Ireland
What applies to invoices in Ireland, in short. As of October 2026.
- VAT
- Standard rate 23 %, reduced rates 13.5 % and 9 %, 4.8 % for livestock, and 0 %. Since 1 July 2026 a 9 % rate applies to restaurants, catering, hot takeaway food and hairdressing, excluding alcohol and soft drinks.
- VAT registration
- Registration is required above €42,500 a year for services and above €85,000 for goods, if at least 90 % of turnover comes from goods. Saldiqo leaves VAT off your invoices while you are below the threshold and shows how much room is left.
- What goes on an invoice
- Registered businesses show their VAT number. Sole traders and partnerships providing services show their tax reference number, or their full name and address, on invoices and receipts of €7 or more (section 885 TCA). Companies show their name, CRO number and registered office, and directors’ details on letters, order forms and the website.
- Invoice timing
- Issue a VAT invoice within 15 days after the end of the month in which the supply took place.
- E-invoicing
- From 1 November 2028 every business must be able to receive e-invoices. Issuing is phased in: first for suppliers to large corporates, from November 2029 for businesses trading B2B within the EU, and from 1 July 2030 under the EU VAT in the Digital Age rules. A PDF does not count as an e-invoice, and the technical specifications are not yet published.
- VAT returns
- VAT3 returns are filed every two months through ROS, by the 19th of the following month, or the 23rd when you file online through ROS. Saldiqo does not file returns, your accountant or ROS does.
- Record keeping
- Keep records for 6 years, longer while a review is open.
- Late payment
- Interest on late business payments is the ECB main refinancing rate (2.40 % in the second half of 2026) plus 8 points, so 10.40 %, plus fixed compensation of €40, €70 or €100 depending on the amount owed.
- Getting paid
- IBAN and BIC are on every invoice, plus a SEPA QR code (EPC) for banking apps that can read it.
Frequently asked questions
Does Saldiqo replace my till?
No. Saldiqo is not a till system. Cash sales at the counter belong in a till that meets the rules of your country. Saldiqo handles what runs beside it: invoices, deposits, reminders and expenses.
How do I bill deposits for weddings?
You write the quote, turn it into a deposit invoice and, after the event, into the final invoice. It deducts the deposits already paid and shows the remaining amount.
Can small businesses use Saldiqo?
Yes. If your flower shop is exempt from VAT, Saldiqo adds the matching note to the invoice and shows how much room is left until the limit. The limit that applies is listed above for your country.
Do florists in Ireland have to charge VAT?
Once they are registered, yes. Registration is required from the sale that takes turnover over €42,500 a year for services or €85,000 for goods, where at least 90 % of turnover comes from goods. Below those limits Saldiqo leaves VAT off your invoices.
Do florists in Ireland need e-invoicing?
Not yet. From 1 November 2028 every business must be able to receive e-invoices. The duty to issue them phases in from the same date for suppliers to large corporates and later for more businesses. PDF invoices do not count as e-invoices.
How long should florists keep invoices?
Keep records for 6 years, longer while a review is open. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.