Accounting and invoicing for tutoring and training providers
School fees, course fees, single lessons, corporate training: whoever teaches bills in blocks. Saldiqo issues invoices for whole courses at once, books instalments cleanly and shows which participants are still open.
What comes up for tutoring and training providers
Invoices in blocks
At the start of a course 15, 40 or 200 participants need their invoice. By hand that is an afternoon of typing with a risk of errors.
Instalments and contracts
School fees and longer courses are paid monthly. Every instalment must land on time as an invoice with the parents or participants.
Private and business
Parents pay for single lessons, companies book training for teams. Both expect an invoice, but with different details and payment terms.
Cancellations and refunds
Whoever cancels before the course starts gets a correction. It has to match the original invoice without overwriting a document.
How Saldiqo helps
- Invoice run for courses and school feesUpload the participant list as CSV and Saldiqo creates all invoices as drafts. After checking, you finalise them together.
- Recurring invoices for instalmentsMonthly school fee instalments are created by a recurring invoice on a fixed date.
- Corporate training with a depositQuote, deposit invoice and final invoice guide you through the job.
- Reminders with deadlinesAfter the bank statement you see open invoices and send payment reminders with one click.
- Credit note on cancellationA cancellation or credit note stays linked to the original invoice.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Course fee English B1, 12 sessions
- School fee for October
- Single maths lesson, 60 minutes
- Exam preparation, intensive weekend
- In-house training for 12 people, one day
- Teaching materials as per receipt
Tax and invoicing in Ireland
What applies to invoices in Ireland, in short. As of October 2026.
- VAT
- Standard rate 23 %, reduced rates 13.5 % and 9 %, 4.8 % for livestock, and 0 %. Since 1 July 2026 a 9 % rate applies to restaurants, catering, hot takeaway food and hairdressing, excluding alcohol and soft drinks.
- VAT registration
- Registration is required above €42,500 a year for services and above €85,000 for goods, if at least 90 % of turnover comes from goods. Saldiqo leaves VAT off your invoices while you are below the threshold and shows how much room is left.
- What goes on an invoice
- Registered businesses show their VAT number. Sole traders and partnerships providing services show their tax reference number, or their full name and address, on invoices and receipts of €7 or more (section 885 TCA). Companies show their name, CRO number and registered office, and directors’ details on letters, order forms and the website.
- Invoice timing
- Issue a VAT invoice within 15 days after the end of the month in which the supply took place.
- E-invoicing
- From 1 November 2028 every business must be able to receive e-invoices. Issuing is phased in: first for suppliers to large corporates, from November 2029 for businesses trading B2B within the EU, and from 1 July 2030 under the EU VAT in the Digital Age rules. A PDF does not count as an e-invoice, and the technical specifications are not yet published.
- VAT returns
- VAT3 returns are filed every two months through ROS, by the 19th of the following month, or the 23rd when you file online through ROS. Saldiqo does not file returns, your accountant or ROS does.
- Record keeping
- Keep records for 6 years, longer while a review is open.
- Late payment
- Interest on late business payments is the ECB main refinancing rate (2.40 % in the second half of 2026) plus 8 points, so 10.40 %, plus fixed compensation of €40, €70 or €100 depending on the amount owed.
- Getting paid
- IBAN and BIC are on every invoice, plus a SEPA QR code (EPC) for banking apps that can read it.
Frequently asked questions
Can I create invoices for whole courses at once?
Yes. With an invoice run you create all invoices as drafts from a CSV file, check them and finalise them together.
How do I bill instalments?
With a recurring invoice per participant. It is created on a fixed date, and you stop it with a click on cancellation.
Do I have to show VAT on courses?
That depends on your organisation and your country. Some educational services are exempt, others are not. You clear that with your tax adviser, and in Saldiqo you set the matching rate per line.
Do tutoring and training providers in Ireland have to charge VAT?
Once they are registered, yes. Registration is required from the sale that takes turnover over €42,500 a year for services or €85,000 for goods, where at least 90 % of turnover comes from goods. Below those limits Saldiqo leaves VAT off your invoices.
Do tutoring and training providers in Ireland need e-invoicing?
Not yet. From 1 November 2028 every business must be able to receive e-invoices. The duty to issue them phases in from the same date for suppliers to large corporates and later for more businesses. PDF invoices do not count as e-invoices.
How long should tutoring and training providers keep invoices?
Keep records for 6 years, longer while a review is open. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.