Accounting and invoicing for clubs and non-profits
Membership fees, pitch hire, a club fête, grants: a club has many small money flows and a treasurer who is meant to keep it all in hand on the side. Saldiqo bills fees to all members at once, prepares direct debits and keeps the areas apart.
What comes up for clubs and non-profits
Fees for many members
Yearly or quarterly fees for 50, 200 or 1,000 members are a lot of effort that repeats every year.
Several areas
Sections, youth, club fête, catering: each area has its own income and expenses, and grants are often tied to a purpose.
Volunteers who change
The treasurer changes, the records stay. A system that is understandable without prior knowledge saves time at every handover.
Audit and transparency
Auditors and the board want to follow what money was spent on, without being able to change the entries.
How Saldiqo helps
- Invoice run for membership feesYou upload the member list as CSV and Saldiqo creates all fee invoices as drafts. After checking, you finalise them together.
- Direct debit with mandatesFor members with a mandate Saldiqo creates the SEPA direct debit file for online banking.
- Cost centres per sectionAssign income and expenses to sections or events and see in the report what each area brings in and costs.
- Open fees and remindersAfter the bank statement you see who has not paid yet and send a friendly reminder.
- Read-only role for auditorsAuditors and tax advisers get their own login with the read-only role, see receipts and reports and cannot change anything.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Membership fee 2027, adults
- Membership fee 2027, juniors under 18
- Hall hire for the summer fête
- Entry fee for the tournament, single entrant
- Advert in the festival programme
- Joining fee
Tax and invoicing in Ireland
What applies to invoices in Ireland, in short. As of October 2026.
- VAT
- Standard rate 23 %, reduced rates 13.5 % and 9 %, 4.8 % for livestock, and 0 %. Since 1 July 2026 a 9 % rate applies to restaurants, catering, hot takeaway food and hairdressing, excluding alcohol and soft drinks.
- VAT registration
- Registration is required above €42,500 a year for services and above €85,000 for goods, if at least 90 % of turnover comes from goods. Saldiqo leaves VAT off your invoices while you are below the threshold and shows how much room is left.
- What goes on an invoice
- Registered businesses show their VAT number. Sole traders and partnerships providing services show their tax reference number, or their full name and address, on invoices and receipts of €7 or more (section 885 TCA). Companies show their name, CRO number and registered office, and directors’ details on letters, order forms and the website.
- Invoice timing
- Issue a VAT invoice within 15 days after the end of the month in which the supply took place.
- E-invoicing
- From 1 November 2028 every business must be able to receive e-invoices. Issuing is phased in: first for suppliers to large corporates, from November 2029 for businesses trading B2B within the EU, and from 1 July 2030 under the EU VAT in the Digital Age rules. A PDF does not count as an e-invoice, and the technical specifications are not yet published.
- VAT returns
- VAT3 returns are filed every two months through ROS, by the 19th of the following month, or the 23rd when you file online through ROS. Saldiqo does not file returns, your accountant or ROS does.
- Record keeping
- Keep records for 6 years, longer while a review is open.
- Late payment
- Interest on late business payments is the ECB main refinancing rate (2.40 % in the second half of 2026) plus 8 points, so 10.40 %, plus fixed compensation of €40, €70 or €100 depending on the amount owed.
- Getting paid
- IBAN and BIC are on every invoice, plus a SEPA QR code (EPC) for banking apps that can read it.
Frequently asked questions
Can I bill fees to all members at once?
Yes. With an invoice run you create all invoices as drafts from a CSV file and finalise them together. Afterwards you see who has paid.
Does Saldiqo create donation receipts?
No. Saldiqo does not create donation receipts. It is for fees, invoices, expenses and payments.
Can I keep the areas of the club apart?
Yes, with cost centres. You assign income and expenses to a section or a fête and see the report per cost centre. How you separate the tax areas, you clear with your tax adviser.
Do clubs and non-profits in Ireland have to charge VAT?
Once they are registered, yes. Registration is required from the sale that takes turnover over €42,500 a year for services or €85,000 for goods, where at least 90 % of turnover comes from goods. Below those limits Saldiqo leaves VAT off your invoices.
Do clubs and non-profits in Ireland need e-invoicing?
Not yet. From 1 November 2028 every business must be able to receive e-invoices. The duty to issue them phases in from the same date for suppliers to large corporates and later for more businesses. PDF invoices do not count as e-invoices.
How long should clubs and non-profits keep invoices?
Keep records for 6 years, longer while a review is open. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.