Accounting and invoicing for events and media
Fees, tech days, deposits for weddings and trade fairs: whoever produces events and media works in projects with fixed dates and many parties. Saldiqo bills deposit and final invoice cleanly and keeps travel and equipment costs together.
What comes up for events and media businesses
Date is fixed, money comes later
Bookings are made months ahead, payment often only follows after the gig or event. Deposits secure the date.
Many parties
Organiser, agency, venue, equipment hire and artist: every job has several invoice routes.
Equipment and travel
Hire, transport, hotel and expenses are big items that are often re-invoiced.
Changing income
Peaks in summer and around Christmas, quiet months in between. Whoever steers by income needs the overview.
How Saldiqo helps
- Quote, deposit, final invoiceYou issue the fee or package as a quote, the deposit as a stage invoice and the rest after the date.
- Re-invoice equipment and travelYou record receipts as expenses and pass them on with a mark-up or at cost.
- Match paymentsUpload the bank statement, and Saldiqo suggests the matching invoice.
- Reminders with deadlinesPayment reminder and reminder levels with one click, with fixed deadlines.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Performance fee, 3 hours
- Equipment flat fee, sound and lights
- Travel and hotel as per receipt
- Deposit 50 % for the event on 18 July
- Set-up and take-down
- Re-invoiced hired equipment as per receipt
Tax and invoicing in Ireland
What applies to invoices in Ireland, in short. As of October 2026.
- VAT
- Standard rate 23 %, reduced rates 13.5 % and 9 %, 4.8 % for livestock, and 0 %. Since 1 July 2026 a 9 % rate applies to restaurants, catering, hot takeaway food and hairdressing, excluding alcohol and soft drinks.
- VAT registration
- Registration is required above €42,500 a year for services and above €85,000 for goods, if at least 90 % of turnover comes from goods. Saldiqo leaves VAT off your invoices while you are below the threshold and shows how much room is left.
- What goes on an invoice
- Registered businesses show their VAT number. Sole traders and partnerships providing services show their tax reference number, or their full name and address, on invoices and receipts of €7 or more (section 885 TCA). Companies show their name, CRO number and registered office, and directors’ details on letters, order forms and the website.
- Invoice timing
- Issue a VAT invoice within 15 days after the end of the month in which the supply took place.
- E-invoicing
- From 1 November 2028 every business must be able to receive e-invoices. Issuing is phased in: first for suppliers to large corporates, from November 2029 for businesses trading B2B within the EU, and from 1 July 2030 under the EU VAT in the Digital Age rules. A PDF does not count as an e-invoice, and the technical specifications are not yet published.
- VAT returns
- VAT3 returns are filed every two months through ROS, by the 19th of the following month, or the 23rd when you file online through ROS. Saldiqo does not file returns, your accountant or ROS does.
- Record keeping
- Keep records for 6 years, longer while a review is open.
- Late payment
- Interest on late business payments is the ECB main refinancing rate (2.40 % in the second half of 2026) plus 8 points, so 10.40 %, plus fixed compensation of €40, €70 or €100 depending on the amount owed.
- Getting paid
- IBAN and BIC are on every invoice, plus a SEPA QR code (EPC) for banking apps that can read it.
Frequently asked questions
Can I bill deposits for booked dates?
Yes. The quote becomes the deposit invoice. The final invoice deducts the deposit.
How do I bill travel and equipment costs?
You record the receipt as an expense and add the costs as a line to the invoice.
Do events and media businesses in Ireland have to charge VAT?
Once they are registered, yes. Registration is required from the sale that takes turnover over €42,500 a year for services or €85,000 for goods, where at least 90 % of turnover comes from goods. Below those limits Saldiqo leaves VAT off your invoices.
Do events and media businesses in Ireland need e-invoicing?
Not yet. From 1 November 2028 every business must be able to receive e-invoices. The duty to issue them phases in from the same date for suppliers to large corporates and later for more businesses. PDF invoices do not count as e-invoices.
How long should events and media businesses keep invoices?
Keep records for 6 years, longer while a review is open. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.