Accounting and invoicing for retailers
In the shop customers pay at the till. Beside that there are business customers with an invoice, orders on call, returns and many suppliers with their own payment terms. Saldiqo takes over that part and keeps purchasing and payments in hand.
What comes up for retailers and specialist shops
Till and invoice side by side
Walk-in customers pay through the till. Companies, clubs and public bodies order on invoice, often with a delivery note and a payment term.
Purchasing from many suppliers
Every supplier has its own invoices, due dates and discounts. Without an overview you pay too early or too late.
Items and prices
Hundreds of items with numbers, units and prices should be right in every quote and invoice without retyping them.
Returns and credit notes
Customers bring goods back, and every return needs a correction to the original invoice.
How Saldiqo helps
- Item masterYou create items with number, unit and price once and add them to quotes and invoices with a click.
- Quote, delivery note, invoiceFor business customers the quote becomes the order confirmation, the delivery note and the invoice, all linked.
- Supplier invoices with due datesYou record purchase invoices with their due date. Open invoices can be bundled into a batch payment file for online banking.
- Credit note on returnThe correction stays linked to the original invoice.
- Cost centre per branchAssign income and expenses to branches and compare them in the report.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Items as per order, delivered to the company address
- Made to measure, flat fee
- Shipping and packaging
- Credit note: return of two items
- Gift voucher, issued
- Set-up and briefing on site
Tax and invoicing in Ireland
What applies to invoices in Ireland, in short. As of October 2026.
- VAT
- Standard rate 23 %, reduced rates 13.5 % and 9 %, 4.8 % for livestock, and 0 %. Since 1 July 2026 a 9 % rate applies to restaurants, catering, hot takeaway food and hairdressing, excluding alcohol and soft drinks.
- VAT registration
- Registration is required above €42,500 a year for services and above €85,000 for goods, if at least 90 % of turnover comes from goods. Saldiqo leaves VAT off your invoices while you are below the threshold and shows how much room is left.
- What goes on an invoice
- Registered businesses show their VAT number. Sole traders and partnerships providing services show their tax reference number, or their full name and address, on invoices and receipts of €7 or more (section 885 TCA). Companies show their name, CRO number and registered office, and directors’ details on letters, order forms and the website.
- Invoice timing
- Issue a VAT invoice within 15 days after the end of the month in which the supply took place.
- E-invoicing
- From 1 November 2028 every business must be able to receive e-invoices. Issuing is phased in: first for suppliers to large corporates, from November 2029 for businesses trading B2B within the EU, and from 1 July 2030 under the EU VAT in the Digital Age rules. A PDF does not count as an e-invoice, and the technical specifications are not yet published.
- VAT returns
- VAT3 returns are filed every two months through ROS, by the 19th of the following month, or the 23rd when you file online through ROS. Saldiqo does not file returns, your accountant or ROS does.
- Record keeping
- Keep records for 6 years, longer while a review is open.
- Late payment
- Interest on late business payments is the ECB main refinancing rate (2.40 % in the second half of 2026) plus 8 points, so 10.40 %, plus fixed compensation of €40, €70 or €100 depending on the amount owed.
- Getting paid
- IBAN and BIC are on every invoice, plus a SEPA QR code (EPC) for banking apps that can read it.
Frequently asked questions
Does Saldiqo replace the shop till?
No. Saldiqo is not a till system. Cash sales in the shop belong in a till that meets the rules of your country. Saldiqo handles invoices, delivery notes, reminders and expenses.
Is there an item master?
Yes. You create items with number, unit, price and tax rate once and insert them into quotes and invoices.
Can I evaluate several branches separately?
Yes, with cost centres. You assign income and expenses to a branch and see the report per branch.
Do retailers and specialist shops in Ireland have to charge VAT?
Once they are registered, yes. Registration is required from the sale that takes turnover over €42,500 a year for services or €85,000 for goods, where at least 90 % of turnover comes from goods. Below those limits Saldiqo leaves VAT off your invoices.
Do retailers and specialist shops in Ireland need e-invoicing?
Not yet. From 1 November 2028 every business must be able to receive e-invoices. The duty to issue them phases in from the same date for suppliers to large corporates and later for more businesses. PDF invoices do not count as e-invoices.
How long should retailers and specialist shops keep invoices?
Keep records for 6 years, longer while a review is open. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.