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Accounting and invoicing for graphic designers

Logo, flyer, packaging, social media templates and stationery: graphic designers sell drafts in rounds and rights to the finished design. Saldiqo writes quotes with drafts and revision rounds, issues stage invoices and records font licences and software as expenses.

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What comes up for graphic designers

Drafts and rounds

How many drafts and rounds of changes are included is in the quote. Everything beyond costs extra.

Rights and licences

The client gets usage rights, you pay licences for fonts and images.

Many small jobs

Many designers have many small clients with one-off jobs. Every invoice has to be quick.

How Saldiqo helps

  • Quote with scopeDrafts, rounds and rights as lines.
  • Deposit and final invoiceFrom the quote you create the deposit invoice.
  • Record licencesFonts, stock photos and subscriptions as expenses.
  • Match paymentsUpload the bank statement, keep open invoices in view.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Logo design, three variants
  • Stationery, business card and letterhead
  • A5 flyer, design
  • Additional round of changes by effort
  • Usage rights print and online
  • Font licence re-invoiced as per receipt

Tax and invoicing in Ireland

What applies to invoices in Ireland, in short. As of October 2026.

VAT
Standard rate 23 %, reduced rates 13.5 % and 9 %, 4.8 % for livestock, and 0 %. Since 1 July 2026 a 9 % rate applies to restaurants, catering, hot takeaway food and hairdressing, excluding alcohol and soft drinks.
VAT registration
Registration is required above €42,500 a year for services and above €85,000 for goods, if at least 90 % of turnover comes from goods. Saldiqo leaves VAT off your invoices while you are below the threshold and shows how much room is left.
What goes on an invoice
Registered businesses show their VAT number. Sole traders and partnerships providing services show their tax reference number, or their full name and address, on invoices and receipts of €7 or more (section 885 TCA). Companies show their name, CRO number and registered office, and directors’ details on letters, order forms and the website.
Invoice timing
Issue a VAT invoice within 15 days after the end of the month in which the supply took place.
E-invoicing
From 1 November 2028 every business must be able to receive e-invoices. Issuing is phased in: first for suppliers to large corporates, from November 2029 for businesses trading B2B within the EU, and from 1 July 2030 under the EU VAT in the Digital Age rules. A PDF does not count as an e-invoice, and the technical specifications are not yet published.
VAT returns
VAT3 returns are filed every two months through ROS, by the 19th of the following month, or the 23rd when you file online through ROS. Saldiqo does not file returns, your accountant or ROS does.
Record keeping
Keep records for 6 years, longer while a review is open.
Late payment
Interest on late business payments is the ECB main refinancing rate (2.40 % in the second half of 2026) plus 8 points, so 10.40 %, plus fixed compensation of €40, €70 or €100 depending on the amount owed.
Getting paid
IBAN and BIC are on every invoice, plus a SEPA QR code (EPC) for banking apps that can read it.

Frequently asked questions

How do I bill revision rounds?

Included rounds are in the quote, further ones you bill by effort.

Can I show usage rights separately?

Yes. As a separate line with duration and territory.

Do graphic designers in Ireland have to charge VAT?

Once they are registered, yes. Registration is required from the sale that takes turnover over €42,500 a year for services or €85,000 for goods, where at least 90 % of turnover comes from goods. Below those limits Saldiqo leaves VAT off your invoices.

Do graphic designers in Ireland need e-invoicing?

Not yet. From 1 November 2028 every business must be able to receive e-invoices. The duty to issue them phases in from the same date for suppliers to large corporates and later for more businesses. PDF invoices do not count as e-invoices.

How long should graphic designers keep invoices?

Keep records for 6 years, longer while a review is open. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

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Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.