Accounting and invoicing for nail studios
New sets, infills, gel, acrylic and nail art: a nail studio has regulars, fixed appointments and a lot of material. Saldiqo records material and training as expenses, writes invoices for company events and rented stations and shows how much of the bookings is left in the end.
What comes up for nail studios
A lot of material in small quantities
Gel, acrylic, tips, files and disinfectant are bought from a few dealers, with many small receipts.
Rented stations and collaborations
Some studios rent out stations to self-employed nail artists or work with hair salons.
Small business start
Many studios start below the small business limit and grow beyond it.
How Saldiqo helps
- Rented station as a recurring invoiceSaldiqo creates the monthly rent on a fixed date.
- Wholesaler receiptsPhotograph the receipt and capture it as an expense.
- Company events by invoiceQuote, deposit, final invoice for a hen party or staff party.
- Limit in viewSaldiqo shows how much turnover is left before the small business limit.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Nail table rent, November
- Event: nail bar for 12 guests, 3 hours
- Nail art training, day rate
- Material re-invoiced as per receipt
- Gift voucher worth 60
- Deposit for the event date
Tax and invoicing in Ireland
What applies to invoices in Ireland, in short. As of October 2026.
- VAT
- Standard rate 23 %, reduced rates 13.5 % and 9 %, 4.8 % for livestock, and 0 %. Since 1 July 2026 a 9 % rate applies to restaurants, catering, hot takeaway food and hairdressing, excluding alcohol and soft drinks.
- VAT registration
- Registration is required above €42,500 a year for services and above €85,000 for goods, if at least 90 % of turnover comes from goods. Saldiqo leaves VAT off your invoices while you are below the threshold and shows how much room is left.
- What goes on an invoice
- Registered businesses show their VAT number. Sole traders and partnerships providing services show their tax reference number, or their full name and address, on invoices and receipts of €7 or more (section 885 TCA). Companies show their name, CRO number and registered office, and directors’ details on letters, order forms and the website.
- Invoice timing
- Issue a VAT invoice within 15 days after the end of the month in which the supply took place.
- E-invoicing
- From 1 November 2028 every business must be able to receive e-invoices. Issuing is phased in: first for suppliers to large corporates, from November 2029 for businesses trading B2B within the EU, and from 1 July 2030 under the EU VAT in the Digital Age rules. A PDF does not count as an e-invoice, and the technical specifications are not yet published.
- VAT returns
- VAT3 returns are filed every two months through ROS, by the 19th of the following month, or the 23rd when you file online through ROS. Saldiqo does not file returns, your accountant or ROS does.
- Record keeping
- Keep records for 6 years, longer while a review is open.
- Late payment
- Interest on late business payments is the ECB main refinancing rate (2.40 % in the second half of 2026) plus 8 points, so 10.40 %, plus fixed compensation of €40, €70 or €100 depending on the amount owed.
- Getting paid
- IBAN and BIC are on every invoice, plus a SEPA QR code (EPC) for banking apps that can read it.
Frequently asked questions
Does Saldiqo replace the studio till?
No. Saldiqo is not a till system. Treatments at the table belong in a till that meets the rules of your country.
How do I rent out stations by invoice?
With a recurring invoice per renter. It is created on schedule, and the payment is matched from the bank statement.
Do nail studios in Ireland have to charge VAT?
Once they are registered, yes. Registration is required from the sale that takes turnover over €42,500 a year for services or €85,000 for goods, where at least 90 % of turnover comes from goods. Below those limits Saldiqo leaves VAT off your invoices.
Do nail studios in Ireland need e-invoicing?
Not yet. From 1 November 2028 every business must be able to receive e-invoices. The duty to issue them phases in from the same date for suppliers to large corporates and later for more businesses. PDF invoices do not count as e-invoices.
How long should nail studios keep invoices?
Keep records for 6 years, longer while a review is open. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.