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Accounting and invoicing for resellers

Buying from private sellers, selling through platforms, shipping, returns and fees: resellers trade in second-hand and limited items and have many small transactions. Saldiqo records purchases and sales, writes invoices for business customers and shows what is left after fees and shipping.

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What comes up for resellers

Buying from private sellers

Buying often happens without an invoice. How you document it matters.

Platforms and fees

Selling platforms keep fees, shipping and payment cost extra. The profit per item is small.

Special taxation

For second-hand trading many countries have special rules such as the margin scheme.

How Saldiqo helps

  • Record salesImport orders as CSV and create invoices.
  • Record fees and shippingAs an expense or re-invoiced.
  • Match payoutsUpload the bank statement.
  • Purchase receiptsCapture a self-made voucher or a photo.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Sneakers, size 43, used, each
  • Vintage jacket, as described
  • Shipping as per order
  • Platform fee as per statement
  • Credit note: return
  • Packaging as per receipt

Tax and invoicing in Ireland

What applies to invoices in Ireland, in short. As of October 2026.

VAT
Standard rate 23 %, reduced rates 13.5 % and 9 %, 4.8 % for livestock, and 0 %. Since 1 July 2026 a 9 % rate applies to restaurants, catering, hot takeaway food and hairdressing, excluding alcohol and soft drinks.
VAT registration
Registration is required above €42,500 a year for services and above €85,000 for goods, if at least 90 % of turnover comes from goods. Saldiqo leaves VAT off your invoices while you are below the threshold and shows how much room is left.
What goes on an invoice
Registered businesses show their VAT number. Sole traders and partnerships providing services show their tax reference number, or their full name and address, on invoices and receipts of €7 or more (section 885 TCA). Companies show their name, CRO number and registered office, and directors’ details on letters, order forms and the website.
Invoice timing
Issue a VAT invoice within 15 days after the end of the month in which the supply took place.
E-invoicing
From 1 November 2028 every business must be able to receive e-invoices. Issuing is phased in: first for suppliers to large corporates, from November 2029 for businesses trading B2B within the EU, and from 1 July 2030 under the EU VAT in the Digital Age rules. A PDF does not count as an e-invoice, and the technical specifications are not yet published.
VAT returns
VAT3 returns are filed every two months through ROS, by the 19th of the following month, or the 23rd when you file online through ROS. Saldiqo does not file returns, your accountant or ROS does.
Record keeping
Keep records for 6 years, longer while a review is open.
Late payment
Interest on late business payments is the ECB main refinancing rate (2.40 % in the second half of 2026) plus 8 points, so 10.40 %, plus fixed compensation of €40, €70 or €100 depending on the amount owed.
Getting paid
IBAN and BIC are on every invoice, plus a SEPA QR code (EPC) for banking apps that can read it.

Frequently asked questions

Does Saldiqo support the margin scheme?

No. Saldiqo does not know the margin scheme. If you need it, you clear that with your tax adviser.

How do I record purchases from private persons?

As an expense with date, seller and amount, ideally with a self-made voucher or photo.

Do resellers in Ireland have to charge VAT?

Once they are registered, yes. Registration is required from the sale that takes turnover over €42,500 a year for services or €85,000 for goods, where at least 90 % of turnover comes from goods. Below those limits Saldiqo leaves VAT off your invoices.

Do resellers in Ireland need e-invoicing?

Not yet. From 1 November 2028 every business must be able to receive e-invoices. The duty to issue them phases in from the same date for suppliers to large corporates and later for more businesses. PDF invoices do not count as e-invoices.

How long should resellers keep invoices?

Keep records for 6 years, longer while a review is open. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

Try Saldiqo for free

Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.