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Accounting and invoicing for web developers

Projects at a fixed price, hourly rate for changes, maintenance contracts and hosting: a freelance web developer mixes three billing types. Saldiqo issues milestone stage invoices, records hours for extras and creates maintenance invoices on schedule.

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What comes up for web developers

Fixed price and extras

The project has a fixed price, change requests come later and are billed by the hour. Both have to appear separately.

Maintenance and hosting

After launch updates, backups and hosting run as a monthly or yearly fee.

Clients in several countries

Agencies and startups abroad are common. The tax type depends on the client’s country.

How Saldiqo helps

  • Milestone stage invoicesConcept, build, launch as stage invoices from the quote.
  • Extras by the hourTime tracking, and the invoice line comes from it.
  • Maintenance as a recurring invoiceMonthly or yearly on a fixed date.
  • Reverse charge for EU clientsTax type reverse charge, note on the invoice.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Website development, fixed price, milestone 1 of 3
  • Change requests outside the quote, hours
  • Maintenance and updates, November
  • Hosting, year 2027
  • Domain re-invoiced as per receipt
  • Performance optimisation, flat fee

Tax and invoicing in Ireland

What applies to invoices in Ireland, in short. As of October 2026.

VAT
Standard rate 23 %, reduced rates 13.5 % and 9 %, 4.8 % for livestock, and 0 %. Since 1 July 2026 a 9 % rate applies to restaurants, catering, hot takeaway food and hairdressing, excluding alcohol and soft drinks.
VAT registration
Registration is required above €42,500 a year for services and above €85,000 for goods, if at least 90 % of turnover comes from goods. Saldiqo leaves VAT off your invoices while you are below the threshold and shows how much room is left.
What goes on an invoice
Registered businesses show their VAT number. Sole traders and partnerships providing services show their tax reference number, or their full name and address, on invoices and receipts of €7 or more (section 885 TCA). Companies show their name, CRO number and registered office, and directors’ details on letters, order forms and the website.
Invoice timing
Issue a VAT invoice within 15 days after the end of the month in which the supply took place.
E-invoicing
From 1 November 2028 every business must be able to receive e-invoices. Issuing is phased in: first for suppliers to large corporates, from November 2029 for businesses trading B2B within the EU, and from 1 July 2030 under the EU VAT in the Digital Age rules. A PDF does not count as an e-invoice, and the technical specifications are not yet published.
VAT returns
VAT3 returns are filed every two months through ROS, by the 19th of the following month, or the 23rd when you file online through ROS. Saldiqo does not file returns, your accountant or ROS does.
Record keeping
Keep records for 6 years, longer while a review is open.
Late payment
Interest on late business payments is the ECB main refinancing rate (2.40 % in the second half of 2026) plus 8 points, so 10.40 %, plus fixed compensation of €40, €70 or €100 depending on the amount owed.
Getting paid
IBAN and BIC are on every invoice, plus a SEPA QR code (EPC) for banking apps that can read it.

Frequently asked questions

How do I separate fixed price and extras?

The fixed price appears as stage invoices in the quote, extras you record as time and bill separately.

How do I bill clients in other EU countries?

You choose the tax type reverse charge. Which rule applies to the client, you clear with your tax adviser.

Do web developers in Ireland have to charge VAT?

Once they are registered, yes. Registration is required from the sale that takes turnover over €42,500 a year for services or €85,000 for goods, where at least 90 % of turnover comes from goods. Below those limits Saldiqo leaves VAT off your invoices.

Do web developers in Ireland need e-invoicing?

Not yet. From 1 November 2028 every business must be able to receive e-invoices. The duty to issue them phases in from the same date for suppliers to large corporates and later for more businesses. PDF invoices do not count as e-invoices.

How long should web developers keep invoices?

Keep records for 6 years, longer while a review is open. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

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Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.