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Accounting and invoicing for food trucks

Festival at the weekend, company party on Thursday, market on Saturday: a food truck sells at the hatch and bills larger jobs by invoice. Saldiqo writes invoices to organisers and companies, records pitch fees and purchases as expenses and shows which job pays off.

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What comes up for food trucks

Hatch sales and invoices

At the hatch guests pay cash or by card. Company parties and weddings are billed by invoice.

Pitch fees and purchases

Every job costs pitch fee, goods and travel. Only with allocation do you know what is left.

Season and weather

Jobs depend on weather and dates. An overview of open items secures liquidity.

How Saldiqo helps

  • Flat fee for company eventsQuote with menu price and headcount, deposit, final invoice.
  • Record pitch feesReceipts as expenses with the job’s cost centre.
  • Result per jobThe report per cost centre shows income, pitch fee and goods.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

  • Catering company party, 60 people, menu price
  • Pitch fee re-invoiced as per receipt
  • Travel and set-up
  • Drinks package per person
  • Deposit 30 % on booking
  • Minimum sales guarantee from the organiser

Tax and invoicing in Ireland

What applies to invoices in Ireland, in short. As of October 2026.

VAT
Standard rate 23 %, reduced rates 13.5 % and 9 %, 4.8 % for livestock, and 0 %. Since 1 July 2026 a 9 % rate applies to restaurants, catering, hot takeaway food and hairdressing, excluding alcohol and soft drinks.
VAT registration
Registration is required above €42,500 a year for services and above €85,000 for goods, if at least 90 % of turnover comes from goods. Saldiqo leaves VAT off your invoices while you are below the threshold and shows how much room is left.
What goes on an invoice
Registered businesses show their VAT number. Sole traders and partnerships providing services show their tax reference number, or their full name and address, on invoices and receipts of €7 or more (section 885 TCA). Companies show their name, CRO number and registered office, and directors’ details on letters, order forms and the website.
Invoice timing
Issue a VAT invoice within 15 days after the end of the month in which the supply took place.
E-invoicing
From 1 November 2028 every business must be able to receive e-invoices. Issuing is phased in: first for suppliers to large corporates, from November 2029 for businesses trading B2B within the EU, and from 1 July 2030 under the EU VAT in the Digital Age rules. A PDF does not count as an e-invoice, and the technical specifications are not yet published.
VAT returns
VAT3 returns are filed every two months through ROS, by the 19th of the following month, or the 23rd when you file online through ROS. Saldiqo does not file returns, your accountant or ROS does.
Record keeping
Keep records for 6 years, longer while a review is open.
Late payment
Interest on late business payments is the ECB main refinancing rate (2.40 % in the second half of 2026) plus 8 points, so 10.40 %, plus fixed compensation of €40, €70 or €100 depending on the amount owed.
Getting paid
IBAN and BIC are on every invoice, plus a SEPA QR code (EPC) for banking apps that can read it.

Frequently asked questions

Does Saldiqo replace my till at the hatch?

No. Saldiqo is not a till system. Sales at the hatch belong in a till that meets the rules of your country.

How do I bill jobs for companies?

With a quote, a deposit and a final invoice.

Do food trucks in Ireland have to charge VAT?

Once they are registered, yes. Registration is required from the sale that takes turnover over €42,500 a year for services or €85,000 for goods, where at least 90 % of turnover comes from goods. Below those limits Saldiqo leaves VAT off your invoices.

Do food trucks in Ireland need e-invoicing?

Not yet. From 1 November 2028 every business must be able to receive e-invoices. The duty to issue them phases in from the same date for suppliers to large corporates and later for more businesses. PDF invoices do not count as e-invoices.

How long should food trucks keep invoices?

Keep records for 6 years, longer while a review is open. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.

Try Saldiqo for free

Write invoices, match payments, collect receipts and send reminders: free and without a trial period.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.