Accounting and invoicing for podcasters
Ad spots before and after the episode, host-read ads, production for others and live shows: a podcast earns from reach and voice. Saldiqo writes invoices for advertisers and commissioned productions and records studio, hosting and editing as expenses.
What comes up for podcasters
Advertising by reach
Prices depend on downloads or episodes. The invoice should state episodes, spot length and term clearly.
Production for others
Many podcasters produce shows for companies. Those are projects with a deposit and a final invoice.
Running costs
Hosting, editing software, studio rent and guest costs are regular small expenses.
How Saldiqo helps
- Ad slots as an invoiceSpots, host reads and term as lines, with a payment term.
- Commissioned production with a depositA quote for the project, a deposit at the start, a final invoice on delivery.
- Time tracking for editingEditing and post-production by effort you record in hours and create the invoice from them.
- Capture receiptsRecord hosting, studio and gear as expenses.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Host-read ad, 45 seconds, 4 episodes
- Pre-roll spot, 15 seconds, one month term
- Production of a company episode, turnkey
- Editing and mastering by effort, hours
- Studio rent re-invoiced as per receipt
- Live recording in front of an audience, flat fee
Tax and invoicing in Ireland
What applies to invoices in Ireland, in short. As of October 2026.
- VAT
- Standard rate 23 %, reduced rates 13.5 % and 9 %, 4.8 % for livestock, and 0 %. Since 1 July 2026 a 9 % rate applies to restaurants, catering, hot takeaway food and hairdressing, excluding alcohol and soft drinks.
- VAT registration
- Registration is required above €42,500 a year for services and above €85,000 for goods, if at least 90 % of turnover comes from goods. Saldiqo leaves VAT off your invoices while you are below the threshold and shows how much room is left.
- What goes on an invoice
- Registered businesses show their VAT number. Sole traders and partnerships providing services show their tax reference number, or their full name and address, on invoices and receipts of €7 or more (section 885 TCA). Companies show their name, CRO number and registered office, and directors’ details on letters, order forms and the website.
- Invoice timing
- Issue a VAT invoice within 15 days after the end of the month in which the supply took place.
- E-invoicing
- From 1 November 2028 every business must be able to receive e-invoices. Issuing is phased in: first for suppliers to large corporates, from November 2029 for businesses trading B2B within the EU, and from 1 July 2030 under the EU VAT in the Digital Age rules. A PDF does not count as an e-invoice, and the technical specifications are not yet published.
- VAT returns
- VAT3 returns are filed every two months through ROS, by the 19th of the following month, or the 23rd when you file online through ROS. Saldiqo does not file returns, your accountant or ROS does.
- Record keeping
- Keep records for 6 years, longer while a review is open.
- Late payment
- Interest on late business payments is the ECB main refinancing rate (2.40 % in the second half of 2026) plus 8 points, so 10.40 %, plus fixed compensation of €40, €70 or €100 depending on the amount owed.
- Getting paid
- IBAN and BIC are on every invoice, plus a SEPA QR code (EPC) for banking apps that can read it.
Frequently asked questions
Can I bill advertising by episodes?
Yes. You create spots, episodes and term as lines and adjust the quantity per job.
How do I bill commissioned productions?
With a quote, a deposit invoice and a final invoice. The final invoice deducts the deposits.
Do podcasters in Ireland have to charge VAT?
Once they are registered, yes. Registration is required from the sale that takes turnover over €42,500 a year for services or €85,000 for goods, where at least 90 % of turnover comes from goods. Below those limits Saldiqo leaves VAT off your invoices.
Do podcasters in Ireland need e-invoicing?
Not yet. From 1 November 2028 every business must be able to receive e-invoices. The duty to issue them phases in from the same date for suppliers to large corporates and later for more businesses. PDF invoices do not count as e-invoices.
How long should podcasters keep invoices?
Keep records for 6 years, longer while a review is open. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.