Accounting and invoicing for models
Jobs for catalogues, campaigns, shows and social media: a model works for many clients, often through an agency, with day rates and usage rights. Saldiqo writes the invoices when you bill yourself and matches payments from agency and client.
What comes up for models
Day rate and usage
The fee covers the shoot day, usage comes on top by duration, medium and territory. The invoice shows both separately.
An agency in between
The agency takes a commission and often pays with a delay. You need an overview of who owes what and when.
Costs around the job
Travel, train rides, make-up, clothing and portfolio are expenses that belong to the jobs.
How Saldiqo helps
- Invoice with fee and usageFee and usage rights as separate lines with duration and territory.
- Record agency commissionYou record the agency’s commission as an expense and see what is left.
- Match paymentsUpload the bank statement, and Saldiqo shows which job is paid.
- Photograph receiptsCapture train, taxi, hotel and material with your phone.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Day rate catalogue shoot, 8 hours
- Usage rights print and online, 12 months, Germany
- Travel costs as per receipt
- Fee for social media campaign, 2 postings
- Overtime surcharge
- Deposit when the job is booked
Tax and invoicing in Ireland
What applies to invoices in Ireland, in short. As of October 2026.
- VAT
- Standard rate 23 %, reduced rates 13.5 % and 9 %, 4.8 % for livestock, and 0 %. Since 1 July 2026 a 9 % rate applies to restaurants, catering, hot takeaway food and hairdressing, excluding alcohol and soft drinks.
- VAT registration
- Registration is required above €42,500 a year for services and above €85,000 for goods, if at least 90 % of turnover comes from goods. Saldiqo leaves VAT off your invoices while you are below the threshold and shows how much room is left.
- What goes on an invoice
- Registered businesses show their VAT number. Sole traders and partnerships providing services show their tax reference number, or their full name and address, on invoices and receipts of €7 or more (section 885 TCA). Companies show their name, CRO number and registered office, and directors’ details on letters, order forms and the website.
- Invoice timing
- Issue a VAT invoice within 15 days after the end of the month in which the supply took place.
- E-invoicing
- From 1 November 2028 every business must be able to receive e-invoices. Issuing is phased in: first for suppliers to large corporates, from November 2029 for businesses trading B2B within the EU, and from 1 July 2030 under the EU VAT in the Digital Age rules. A PDF does not count as an e-invoice, and the technical specifications are not yet published.
- VAT returns
- VAT3 returns are filed every two months through ROS, by the 19th of the following month, or the 23rd when you file online through ROS. Saldiqo does not file returns, your accountant or ROS does.
- Record keeping
- Keep records for 6 years, longer while a review is open.
- Late payment
- Interest on late business payments is the ECB main refinancing rate (2.40 % in the second half of 2026) plus 8 points, so 10.40 %, plus fixed compensation of €40, €70 or €100 depending on the amount owed.
- Getting paid
- IBAN and BIC are on every invoice, plus a SEPA QR code (EPC) for banking apps that can read it.
Frequently asked questions
How do I bill through the agency?
You create the agency as a contact. Depending on the contract, you invoice the agency or the agency invoices you. You record the commission as an expense.
Do I have to show usage rights separately?
It is common and understandable for clients. You create usage as its own line with duration and territory.
Do models in Ireland have to charge VAT?
Once they are registered, yes. Registration is required from the sale that takes turnover over €42,500 a year for services or €85,000 for goods, where at least 90 % of turnover comes from goods. Below those limits Saldiqo leaves VAT off your invoices.
Do models in Ireland need e-invoicing?
Not yet. From 1 November 2028 every business must be able to receive e-invoices. The duty to issue them phases in from the same date for suppliers to large corporates and later for more businesses. PDF invoices do not count as e-invoices.
How long should models keep invoices?
Keep records for 6 years, longer while a review is open. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.