Accounting and invoicing for thumbnail designers
Thumbnails, intros, overlays, animations: whoever designs for creators delivers many small jobs for a few regular clients. Saldiqo creates collective invoices for the month’s packages, records revisions and matches payments from channels and agencies.
What comes up for thumbnail and motion designers
Small unit prices, many jobs
One thumbnail costs little, but in a month there are 20 or 50. The invoice has to show quantity and unit price.
Revisions and rush jobs
Clients want changes and fast delivery. Both should appear as lines on the invoice.
Licences and assets
Fonts, stock photos, plug-ins and templates are running costs and sometimes part of the job.
How Saldiqo helps
- Monthly package as a recurring invoiceFixed packages are created by a recurring invoice on schedule, and you adjust the quantity per month.
- Items for unit pricesYou create thumbnail, intro, overlay and animation as items.
- Record licencesCapture subscriptions and purchases with your phone or as a file and assign them to a cost centre.
- Match paymentsUpload the bank statement, and Saldiqo suggests the matching invoice.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Thumbnail, unit price, 24 in November
- Two revisions, included
- Rush delivery within 12 hours
- Channel intro, 8 seconds, animation
- Overlay package for livestream
- Font licence cost re-invoiced as per receipt
Tax and invoicing in Ireland
What applies to invoices in Ireland, in short. As of October 2026.
- VAT
- Standard rate 23 %, reduced rates 13.5 % and 9 %, 4.8 % for livestock, and 0 %. Since 1 July 2026 a 9 % rate applies to restaurants, catering, hot takeaway food and hairdressing, excluding alcohol and soft drinks.
- VAT registration
- Registration is required above €42,500 a year for services and above €85,000 for goods, if at least 90 % of turnover comes from goods. Saldiqo leaves VAT off your invoices while you are below the threshold and shows how much room is left.
- What goes on an invoice
- Registered businesses show their VAT number. Sole traders and partnerships providing services show their tax reference number, or their full name and address, on invoices and receipts of €7 or more (section 885 TCA). Companies show their name, CRO number and registered office, and directors’ details on letters, order forms and the website.
- Invoice timing
- Issue a VAT invoice within 15 days after the end of the month in which the supply took place.
- E-invoicing
- From 1 November 2028 every business must be able to receive e-invoices. Issuing is phased in: first for suppliers to large corporates, from November 2029 for businesses trading B2B within the EU, and from 1 July 2030 under the EU VAT in the Digital Age rules. A PDF does not count as an e-invoice, and the technical specifications are not yet published.
- VAT returns
- VAT3 returns are filed every two months through ROS, by the 19th of the following month, or the 23rd when you file online through ROS. Saldiqo does not file returns, your accountant or ROS does.
- Record keeping
- Keep records for 6 years, longer while a review is open.
- Late payment
- Interest on late business payments is the ECB main refinancing rate (2.40 % in the second half of 2026) plus 8 points, so 10.40 %, plus fixed compensation of €40, €70 or €100 depending on the amount owed.
- Getting paid
- IBAN and BIC are on every invoice, plus a SEPA QR code (EPC) for banking apps that can read it.
Frequently asked questions
Can I bill thumbnails per unit?
Yes. You create the unit price as an item and enter the quantity per invoice.
How do I bill revisions?
Included revisions are in the quote, further ones you bill as a line by effort.
Do thumbnail and motion designers in Ireland have to charge VAT?
Once they are registered, yes. Registration is required from the sale that takes turnover over €42,500 a year for services or €85,000 for goods, where at least 90 % of turnover comes from goods. Below those limits Saldiqo leaves VAT off your invoices.
Do thumbnail and motion designers in Ireland need e-invoicing?
Not yet. From 1 November 2028 every business must be able to receive e-invoices. The duty to issue them phases in from the same date for suppliers to large corporates and later for more businesses. PDF invoices do not count as e-invoices.
How long should thumbnail and motion designers keep invoices?
Keep records for 6 years, longer while a review is open. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.