Accounting and invoicing for social media managers
Plan content, create posts, look after the community, write reports: freelance social media managers serve several clients at once, mostly with a monthly fee. Saldiqo creates the monthly invoices on schedule, shows who pays on time and separates clients by cost centre.
What comes up for social media managers
Monthly packages
Every client has a package: so many posts, so many stories, one report. The invoice repeats month after month.
Extra work by effort
A shoot, a livestream, a crisis post: whatever goes beyond the package you bill by the hour.
The client’s ad budget
Ad budgets run through your account or the client’s. If you advance them, they belong as a separate line in the invoice.
How Saldiqo helps
- Recurring invoice per clientThe monthly invoice is created on schedule, with the package as a line.
- Time tracking for extra workRecord hours and take them into the next invoice as a line.
- Cost centre per clientAssign income and expenses to the client and see where the care pays off.
- Re-invoice ad budgetRecord receipts and re-invoice them as a line with the receipt.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Social media care, November, 12 posts
- Community management, 10 hours
- Monthly report and strategy call
- Extra work: livestream support, 3 hours
- Re-invoiced ad budget as per receipt
- Graphics and reels, package
Tax and invoicing in Ireland
What applies to invoices in Ireland, in short. As of October 2026.
- VAT
- Standard rate 23 %, reduced rates 13.5 % and 9 %, 4.8 % for livestock, and 0 %. Since 1 July 2026 a 9 % rate applies to restaurants, catering, hot takeaway food and hairdressing, excluding alcohol and soft drinks.
- VAT registration
- Registration is required above €42,500 a year for services and above €85,000 for goods, if at least 90 % of turnover comes from goods. Saldiqo leaves VAT off your invoices while you are below the threshold and shows how much room is left.
- What goes on an invoice
- Registered businesses show their VAT number. Sole traders and partnerships providing services show their tax reference number, or their full name and address, on invoices and receipts of €7 or more (section 885 TCA). Companies show their name, CRO number and registered office, and directors’ details on letters, order forms and the website.
- Invoice timing
- Issue a VAT invoice within 15 days after the end of the month in which the supply took place.
- E-invoicing
- From 1 November 2028 every business must be able to receive e-invoices. Issuing is phased in: first for suppliers to large corporates, from November 2029 for businesses trading B2B within the EU, and from 1 July 2030 under the EU VAT in the Digital Age rules. A PDF does not count as an e-invoice, and the technical specifications are not yet published.
- VAT returns
- VAT3 returns are filed every two months through ROS, by the 19th of the following month, or the 23rd when you file online through ROS. Saldiqo does not file returns, your accountant or ROS does.
- Record keeping
- Keep records for 6 years, longer while a review is open.
- Late payment
- Interest on late business payments is the ECB main refinancing rate (2.40 % in the second half of 2026) plus 8 points, so 10.40 %, plus fixed compensation of €40, €70 or €100 depending on the amount owed.
- Getting paid
- IBAN and BIC are on every invoice, plus a SEPA QR code (EPC) for banking apps that can read it.
Frequently asked questions
Can I bill monthly packages automatically?
Yes. A recurring invoice per client creates the invoice on a fixed date.
How do I bill an advanced ad budget?
You record the receipt as an expense and pass it on as a line in the next invoice.
Do social media managers in Ireland have to charge VAT?
Once they are registered, yes. Registration is required from the sale that takes turnover over €42,500 a year for services or €85,000 for goods, where at least 90 % of turnover comes from goods. Below those limits Saldiqo leaves VAT off your invoices.
Do social media managers in Ireland need e-invoicing?
Not yet. From 1 November 2028 every business must be able to receive e-invoices. The duty to issue them phases in from the same date for suppliers to large corporates and later for more businesses. PDF invoices do not count as e-invoices.
How long should social media managers keep invoices?
Keep records for 6 years, longer while a review is open. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
Try Saldiqo for free
Write invoices, match payments, collect receipts and send reminders: free and without a trial period.
Start for freeThis page for other countries
Related niches
More industries
As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.