Accounting and invoicing for food creators
Recipes, reels from the kitchen, collaborations with brands and your own cookbooks: food creators have high costs for ingredients and tableware and income from sponsorship and sales. Saldiqo writes the invoices, collects shopping receipts and lets you record products as payment in kind.
What comes up for food creators
Ingredients as a business expense
Shopping for shoots and recipes is spend that sits on many small till receipts. Without order they get lost.
Products as part of the pay
Food, kitchen appliances and tableware arrive as payment. Their value belongs in the statement.
Several formats
Recipe reels, blog posts, cooking classes and your own book: each format has its own income.
How Saldiqo helps
- Invoice for recipe collaborationsRecipe, photos, reels and rights as lines.
- Capture shopping receiptsPhotograph till receipts and capture them as expenses, with a cost centre per project.
- Record productsName product and value in the invoice.
- Cooking classes by invoice runUpload participant lists as CSV and create all invoices at once.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Recipe development and reel, 3 recipes
- Photos for the recipe, 8 shots
- Usage rights for online ads, six months
- Payment in kind: kitchen appliance worth 130
- Ingredients re-invoiced as per receipt
- Cooking class, 12 participants
Tax and invoicing in Ireland
What applies to invoices in Ireland, in short. As of October 2026.
- VAT
- Standard rate 23 %, reduced rates 13.5 % and 9 %, 4.8 % for livestock, and 0 %. Since 1 July 2026 a 9 % rate applies to restaurants, catering, hot takeaway food and hairdressing, excluding alcohol and soft drinks.
- VAT registration
- Registration is required above €42,500 a year for services and above €85,000 for goods, if at least 90 % of turnover comes from goods. Saldiqo leaves VAT off your invoices while you are below the threshold and shows how much room is left.
- What goes on an invoice
- Registered businesses show their VAT number. Sole traders and partnerships providing services show their tax reference number, or their full name and address, on invoices and receipts of €7 or more (section 885 TCA). Companies show their name, CRO number and registered office, and directors’ details on letters, order forms and the website.
- Invoice timing
- Issue a VAT invoice within 15 days after the end of the month in which the supply took place.
- E-invoicing
- From 1 November 2028 every business must be able to receive e-invoices. Issuing is phased in: first for suppliers to large corporates, from November 2029 for businesses trading B2B within the EU, and from 1 July 2030 under the EU VAT in the Digital Age rules. A PDF does not count as an e-invoice, and the technical specifications are not yet published.
- VAT returns
- VAT3 returns are filed every two months through ROS, by the 19th of the following month, or the 23rd when you file online through ROS. Saldiqo does not file returns, your accountant or ROS does.
- Record keeping
- Keep records for 6 years, longer while a review is open.
- Late payment
- Interest on late business payments is the ECB main refinancing rate (2.40 % in the second half of 2026) plus 8 points, so 10.40 %, plus fixed compensation of €40, €70 or €100 depending on the amount owed.
- Getting paid
- IBAN and BIC are on every invoice, plus a SEPA QR code (EPC) for banking apps that can read it.
Frequently asked questions
How do I capture many small shopping receipts?
Photograph them with your phone and capture them as expenses. You can assign them to a cost centre, for example a project.
How do I treat products as payment in kind?
You name product and value in the invoice. You clear the tax treatment with your tax adviser.
Do food creators in Ireland have to charge VAT?
Once they are registered, yes. Registration is required from the sale that takes turnover over €42,500 a year for services or €85,000 for goods, where at least 90 % of turnover comes from goods. Below those limits Saldiqo leaves VAT off your invoices.
Do food creators in Ireland need e-invoicing?
Not yet. From 1 November 2028 every business must be able to receive e-invoices. The duty to issue them phases in from the same date for suppliers to large corporates and later for more businesses. PDF invoices do not count as e-invoices.
How long should food creators keep invoices?
Keep records for 6 years, longer while a review is open. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.