Accounting and invoicing for fitness creators
Training programmes, coaching subscriptions, supplement collaborations and clothing: fitness creators earn with reach and with their own products. Saldiqo writes invoices for collaborations, matches subscription payments and lets you record sportswear and products as payment in kind.
What comes up for fitness creators
Collaboration and own product
Brands pay for posts, and you add your own training plans, subscriptions and coaching. Both businesses need separate billing.
Packages with goods
Sportswear, supplements and equipment arrive as payment. The value of the goods belongs in the statement.
Coaching subscriptions
Monthly fees from clients run automatically. The payments have to be matched.
How Saldiqo helps
- Invoice for collaborationsPosts, reels, rights and term as lines.
- Recurring invoice for coachingMonthly subscriptions are created by a recurring invoice on schedule.
- Products as payment in kindName product and value in the invoice.
- Cost centre per businessEvaluate collaborations, coaching and merch separately.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Collaboration: 3 reels and 6 stories in a month
- Coaching subscription, November
- Training plan, 8 weeks, one-off purchase
- Payment in kind: sportswear worth 250
- Studio hire for the shoot as per receipt
- Rights for use as an ad, three months
Tax and invoicing in Ireland
What applies to invoices in Ireland, in short. As of October 2026.
- VAT
- Standard rate 23 %, reduced rates 13.5 % and 9 %, 4.8 % for livestock, and 0 %. Since 1 July 2026 a 9 % rate applies to restaurants, catering, hot takeaway food and hairdressing, excluding alcohol and soft drinks.
- VAT registration
- Registration is required above €42,500 a year for services and above €85,000 for goods, if at least 90 % of turnover comes from goods. Saldiqo leaves VAT off your invoices while you are below the threshold and shows how much room is left.
- What goes on an invoice
- Registered businesses show their VAT number. Sole traders and partnerships providing services show their tax reference number, or their full name and address, on invoices and receipts of €7 or more (section 885 TCA). Companies show their name, CRO number and registered office, and directors’ details on letters, order forms and the website.
- Invoice timing
- Issue a VAT invoice within 15 days after the end of the month in which the supply took place.
- E-invoicing
- From 1 November 2028 every business must be able to receive e-invoices. Issuing is phased in: first for suppliers to large corporates, from November 2029 for businesses trading B2B within the EU, and from 1 July 2030 under the EU VAT in the Digital Age rules. A PDF does not count as an e-invoice, and the technical specifications are not yet published.
- VAT returns
- VAT3 returns are filed every two months through ROS, by the 19th of the following month, or the 23rd when you file online through ROS. Saldiqo does not file returns, your accountant or ROS does.
- Record keeping
- Keep records for 6 years, longer while a review is open.
- Late payment
- Interest on late business payments is the ECB main refinancing rate (2.40 % in the second half of 2026) plus 8 points, so 10.40 %, plus fixed compensation of €40, €70 or €100 depending on the amount owed.
- Getting paid
- IBAN and BIC are on every invoice, plus a SEPA QR code (EPC) for banking apps that can read it.
Frequently asked questions
How do I bill coaching subscriptions?
With a recurring invoice per client. It creates the invoice on a fixed date.
How do I treat sportswear as payment in kind?
You name product and value in the invoice. Whether and how it counts for tax you clear with your tax adviser.
Do fitness creators in Ireland have to charge VAT?
Once they are registered, yes. Registration is required from the sale that takes turnover over €42,500 a year for services or €85,000 for goods, where at least 90 % of turnover comes from goods. Below those limits Saldiqo leaves VAT off your invoices.
Do fitness creators in Ireland need e-invoicing?
Not yet. From 1 November 2028 every business must be able to receive e-invoices. The duty to issue them phases in from the same date for suppliers to large corporates and later for more businesses. PDF invoices do not count as e-invoices.
How long should fitness creators keep invoices?
Keep records for 6 years, longer while a review is open. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.