Accounting and invoicing for YouTubers
Ad revenue from the platform, sponsorship in videos, memberships, merchandise and sometimes a course: a channel earns in several ways, and each has its own booking. Saldiqo writes the invoices for sponsorships, matches payments and collects equipment and software as expenses.
What comes up for YouTubers
Several sources of income
Platform payout, sponsorship, membership, merch and affiliate run side by side. Every source has different payment routes and terms.
Sponsorship with a brief
An integration in a video, a sponsored episode or a dedicated video: prices, dates and approvals should show up in the quote and invoice.
Expensive gear
Cameras, lenses, lights, computers, editing software and studio: the spend is high and should be depreciated over its life.
How Saldiqo helps
- Sponsorship as quote and invoiceIntegration, dedicated video and use of the footage as lines, with a deposit on order confirmation.
- Match platform payoutsUpload the bank statement and separate platform receipts from sponsor payments.
- Capture receiptsPhotograph software subscriptions, studio, travel and props with your phone and capture them.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Integration in the video, 60 seconds
- Dedicated video with product presentation
- Rights to reuse as an ad, three months
- Channel membership credit, October
- Merchandise order as per delivery note
- Deposit 50 % on order confirmation
Tax and invoicing in Ireland
What applies to invoices in Ireland, in short. As of October 2026.
- VAT
- Standard rate 23 %, reduced rates 13.5 % and 9 %, 4.8 % for livestock, and 0 %. Since 1 July 2026 a 9 % rate applies to restaurants, catering, hot takeaway food and hairdressing, excluding alcohol and soft drinks.
- VAT registration
- Registration is required above €42,500 a year for services and above €85,000 for goods, if at least 90 % of turnover comes from goods. Saldiqo leaves VAT off your invoices while you are below the threshold and shows how much room is left.
- What goes on an invoice
- Registered businesses show their VAT number. Sole traders and partnerships providing services show their tax reference number, or their full name and address, on invoices and receipts of €7 or more (section 885 TCA). Companies show their name, CRO number and registered office, and directors’ details on letters, order forms and the website.
- Invoice timing
- Issue a VAT invoice within 15 days after the end of the month in which the supply took place.
- E-invoicing
- From 1 November 2028 every business must be able to receive e-invoices. Issuing is phased in: first for suppliers to large corporates, from November 2029 for businesses trading B2B within the EU, and from 1 July 2030 under the EU VAT in the Digital Age rules. A PDF does not count as an e-invoice, and the technical specifications are not yet published.
- VAT returns
- VAT3 returns are filed every two months through ROS, by the 19th of the following month, or the 23rd when you file online through ROS. Saldiqo does not file returns, your accountant or ROS does.
- Record keeping
- Keep records for 6 years, longer while a review is open.
- Late payment
- Interest on late business payments is the ECB main refinancing rate (2.40 % in the second half of 2026) plus 8 points, so 10.40 %, plus fixed compensation of €40, €70 or €100 depending on the amount owed.
- Getting paid
- IBAN and BIC are on every invoice, plus a SEPA QR code (EPC) for banking apps that can read it.
Frequently asked questions
How do I record income from the platform?
You upload the bank statement and Saldiqo shows the receipts. They are income from your channel. How you treat them for tax, especially for payouts from abroad, you clear with your tax adviser.
Can I evaluate merchandise and videos separately?
Yes, with cost centres. You assign income and expenses to the channel or the merch.
Do YouTubers in Ireland have to charge VAT?
Once they are registered, yes. Registration is required from the sale that takes turnover over €42,500 a year for services or €85,000 for goods, where at least 90 % of turnover comes from goods. Below those limits Saldiqo leaves VAT off your invoices.
Do YouTubers in Ireland need e-invoicing?
Not yet. From 1 November 2028 every business must be able to receive e-invoices. The duty to issue them phases in from the same date for suppliers to large corporates and later for more businesses. PDF invoices do not count as e-invoices.
How long should YouTubers keep invoices?
Keep records for 6 years, longer while a review is open. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.