Accounting and invoicing for video editors
Raw footage in, finished cut out: video editors work for creators, agencies and companies, often by finished minute or by the hour. Saldiqo writes invoices with length, version and revision rounds and shows which clients have not paid yet.
What comes up for video editors
Price by length or time
Some bill per finished minute, others by the hour. The invoice has to show the model.
Revision rounds
Every version, every change costs time. How many rounds are included belongs in the quote.
Regulars with fixed volumes
Creators and agencies order the same amount of videos regularly. The invoice repeats.
How Saldiqo helps
- Quote with minute rate and roundsMinute rate, included revision rounds and a surcharge for more as lines.
- Time trackingIf you bill by effort, you record hours and create the invoice from them.
- Recurring invoice for regularsFixed monthly packages are created by a recurring invoice on schedule.
- Software and storage as expensesRecord subscriptions, plug-ins and storage with their due date.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Editing, 8 minutes of finished video
- Two revision rounds, included
- Further revision round by effort
- Subtitles and sound design, flat fee
- Editing package for November, 12 short videos
- Rush surcharge, delivery within 24 hours
Tax and invoicing in Ireland
What applies to invoices in Ireland, in short. As of October 2026.
- VAT
- Standard rate 23 %, reduced rates 13.5 % and 9 %, 4.8 % for livestock, and 0 %. Since 1 July 2026 a 9 % rate applies to restaurants, catering, hot takeaway food and hairdressing, excluding alcohol and soft drinks.
- VAT registration
- Registration is required above €42,500 a year for services and above €85,000 for goods, if at least 90 % of turnover comes from goods. Saldiqo leaves VAT off your invoices while you are below the threshold and shows how much room is left.
- What goes on an invoice
- Registered businesses show their VAT number. Sole traders and partnerships providing services show their tax reference number, or their full name and address, on invoices and receipts of €7 or more (section 885 TCA). Companies show their name, CRO number and registered office, and directors’ details on letters, order forms and the website.
- Invoice timing
- Issue a VAT invoice within 15 days after the end of the month in which the supply took place.
- E-invoicing
- From 1 November 2028 every business must be able to receive e-invoices. Issuing is phased in: first for suppliers to large corporates, from November 2029 for businesses trading B2B within the EU, and from 1 July 2030 under the EU VAT in the Digital Age rules. A PDF does not count as an e-invoice, and the technical specifications are not yet published.
- VAT returns
- VAT3 returns are filed every two months through ROS, by the 19th of the following month, or the 23rd when you file online through ROS. Saldiqo does not file returns, your accountant or ROS does.
- Record keeping
- Keep records for 6 years, longer while a review is open.
- Late payment
- Interest on late business payments is the ECB main refinancing rate (2.40 % in the second half of 2026) plus 8 points, so 10.40 %, plus fixed compensation of €40, €70 or €100 depending on the amount owed.
- Getting paid
- IBAN and BIC are on every invoice, plus a SEPA QR code (EPC) for banking apps that can read it.
Frequently asked questions
Can I bill by finished minute?
Yes. You create the minute rate as an item and set the quantity per job.
How do I bill revision rounds?
Included rounds are in the quote, further ones you bill by effort or as a flat fee.
Do video editors in Ireland have to charge VAT?
Once they are registered, yes. Registration is required from the sale that takes turnover over €42,500 a year for services or €85,000 for goods, where at least 90 % of turnover comes from goods. Below those limits Saldiqo leaves VAT off your invoices.
Do video editors in Ireland need e-invoicing?
Not yet. From 1 November 2028 every business must be able to receive e-invoices. The duty to issue them phases in from the same date for suppliers to large corporates and later for more businesses. PDF invoices do not count as e-invoices.
How long should video editors keep invoices?
Keep records for 6 years, longer while a review is open. You can store receipts digitally in Saldiqo. The legal duty to keep records stays with you.
Try Saldiqo for free
Write invoices, match payments, collect receipts and send reminders: free and without a trial period.
Start for freeThis page for other countries
Related niches
More industries
As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.